Job Opportunity Financial Administrator

This is a shared position with Chronos Vocal Ensemble (contract)
This position is available immediately and will remain open until filled. 

Download the Financial Administrator posting (PDF)

Two Edmonton-based choir organizations under the direction of Jordan Van Biert have come together to create a staff position for a Financial Administrator. 

Vocal Alchemy was created by a group of experienced singers convinced that a welcoming attitude is compatible with making great choral music. Since its founding in 2002, the non-auditioned choir has seen much change and growth, but has never wavered in the conviction that singing together is transformative. Whatever the choir sings, the aim is the same: to delight the audience and grow as singers. 

Chronos Vocal Ensemble is an ambitious non-professional choir based in the Edmonton area, founded in 2013. The choir produces a subscription season of concerts in Edmonton and regularly performs beyond the city. The choir won the Healey Willan Grand Prize in the National Competition for Canadian Amateur Choirs in 2015. Chronos has toured the Prairie Provinces, released two well-received recordings, and will undertake a tour to Atlantic Canada in summer 2018. 

Both organizations are registered charities with multiple contract staff, and regular financial activity involving numerous suppliers and contractors. Each has similar annual planning/administration/ reporting cycles, and similar administrative needs. There is an ongoing need for strong administrative support to continue the excellence of these organizations, and to assist in improving and streamlining the organizations’ banking and financial administration practices. The Financial Administrator will provide support to the administrative staff and Boards of Directors of the two organizations by implementing the day-to-day work of financial operations. 

 

Duties:

  • Tracking and paying invoices; writing cheques and initiating electronic transactions
  • Making and tracking deposits; importing and tracking revenue from electronic sources
  • Keeping organizations’ books and doing monthly reconciliations
  • Providing monthly financial reports and creating year-end financial statements
  • Supporting volunteers and staff who are involved with financial activity (e.g. collecting payments), and providing training on the completion of forms
  • Tracking charitable donations and issuing tax receipts
  • Providing financial information required for applications and reports (annual report, grant reports, society annual return, CRA annual return, AGLC reports, GST rebate)
  • Ensuring compliance with the Societies’ financial policies
  • Assisting with the annual audits
  • Assisting with budget creation processes
  • Other duties as required 

 

Requirements:

  • Significant bookkeeping experience
  • Detail-oriented, accurate, responsive, and able to meet weekly deadlines |
  • Own computer with internet access, and a high degree of digital competence
  • Competence with Quickbooks online and MS Excel
  • Occasional evening (Tuesday) and/or weekend availability with notice 

 

One or more of the following experience areas would be a strong asset: 

  • Experience with non-profit financial management
  • Experience with completion the above-mentioned applications and report
  • Familiarity with choral music and Vocal Alchemy and/or Chronos Vocal Ensemble 

 

Supervision/Reporting

Reporting to Jordan Van Biert, Artistic and Executive Director of Edmonton Vocal Alchemy Society, which will enter into a contract on behalf of the two organizations. Working closely with each organization’s other administrative staff person. 

 

Term/Hours

This is a part-time contract position with fluctuating work hours, averaging 6-8 hours/week with weekly deadlines. The majority of required work can be performed at the contractor’s time and place of choice. 

Competitive compensation will be offered in line with industry standards, dependant on skills and experience. 

 

Contact Us!

IInterested parties are encouraged to send an email of introduction with resume attached, to Vocal Alchemy Artistic and Executive Director Jordan Van Biert through vocalalchemy@gmail.com. 

More information about Chronos can be found at chronosvocalensemble.com. 

This position is available immediately and will remain open until filled.